CLAIMSECURE PRIVACY NOTICE
EFFECTIVE DATE: August 1, 2019
The ClaimSecure and the ValueHealth programs (hereinafter referred to as the “ClaimSecure and ValueHealth Programs”) is offered by ClaimSecure Inc. and provides health benefit plan management and administration services to clients and to benefit plan members.
At ClaimSecure Inc. (“ClaimSecure”, “we” or “us”) we value the trust that our customers place in us to appropriately use and protect personal information. This Privacy Notice informs visitors and regular users of the ClaimSecure and ValueHealth Programs offered via the claimsecure.com, securindemnite.com, valueHealth.ca and valeur-sante.ca websites (collectively referred to as the “ClaimSecure Websites”) about the purposes for which ClaimSecure may collect, use, and share personal information, and how it is protected. We want you to be clear how we use personal information and the ways in which we protect this information. By using the ClaimSecure Websites, you accept the privacy practices presented in this Privacy Notice. We encourage you to read this Privacy Notice in full to understand our privacy practices before using the ClaimSecure Websites or submitting any personal information.
This Privacy Notice applies only to the ClaimSecure and ValueHealth Programs offered via the ClaimSecure Websites. ClaimSecure and its affiliates and subsidiaries may have separate websites, sub-domains, and services through other web, mobile, or cloud platforms that are not subject to this Privacy Notice. Additionally, ClaimSecure business partners, ad networks, and other third parties have their own websites and services with separate privacy practices. We encourage you to read the privacy notices of all websites, portals, and applications that you visit to understand their privacy practices.
Throughout this Privacy Notice, we use the term “personal information”, which is any information accessed, collected, or used by ClaimSecure that identifies an individual, or can reasonably be used to identify an individual, directly or indirectly. “Personal information” is equivalent to similar terms used in different regulations, such as “personally identifiable information (PII)” and “personal data.”
Personal Information We Collect
When you use the ClaimSecure Websites, we may collect personal information about you. The personal information we may collect with your prior consent, where required by law, includes but is not limited to:
- Your Complete Name and Initials
- Your Email Address
- Your Password Management Information and Security Questions and Answers
- Your Date of Birth
- Your Contact Information Including Full Billing Address
- Your Direct Deposit bank account details and Credit Card Information including card holder name, expiration date and CVV, CVC2 or CID number (code verification value code)
- Your Benefit Plan Sponsor
- Your Marketing preference such as text message or email notification and frequency
- Information about you that you share or make visible on the Internet. We may combine such information with information we already have about you.
We may collect non-personal information and it may be aggregated with other information. If we combine your non-personal information with personal information, the combined information will be treated as personal information.
You do not have to provide us with this information if you do not want to; however, that may limit your ability to use certain functions or to request certain services or information.
Tracking Technologies We Use
We use various technologies to collect personal information about visitors to our ClaimSecure Websites. These technologies include the following:
Web server logs
- As is true of most websites, we gather certain information automatically and store it in log files. This information may include IP addresses, browser type, internet service provider, referring/exit pages, operating system, date/time stamp and/or clickstream data.
- When you enable a location-based service, we may collect information about your location, for example, as part of the “Find my Pharmacy” tool which is available to anyone accessing the ClaimSecure Websites. The “Find my Pharmacy” tool allows you to enter an address into the tool to obtain the list of pharmacies within a set distance of the address you have entered. In order to provide you with this service, the information you have entered is passed on to Google via the “Find my Pharmacy” tool; we then embed a map that Google builds into our ClaimSecure Websites which shows the list of nearby pharmacies.
- Provided that employers or brokers have received the consent from their employees or clients, the ClaimSecure Websites also make available a “Network Mapping” tool. The “Network Mapping” tool is intended to be used by brokers, sponsors and employers to determine the proximity of each of their employees or clients to a member pharmacy. Once completed, ClaimSecure’s group administration department uploads the Excel file and sends the list of addresses to Google; Google returns the longitude and latitude for that address. The “Network Mapping” tool compares the longitude and latitude information to a table of pharmacies to determine the proximity of each employees or clients to a pharmacy. If the employee or client is within a set distance to any pharmacy, ClaimSecure will flag the member as being ‘in network’. ClaimSecure does not store the longitude and latitude information. Once the “Network Mapping” tool has completed the process for a file, a new “Results File” is created. The Results File is downloaded by the user during the same session as the upload – there is no delayed downloading and ClaimSecure does not send the file by email. The user must remain in the session to retrieve the Results File. ClaimSecure does not retain the file uploaded by the user, nor the one generated for the user – whether the user downloads it or not.
- We use various features to determine location, such as IP address, GPS signals, and sensor data from your device that may provide information on nearby Wi-Fi access points and cell towers. You may opt out of geo-location collection by changing the setting of your browser or device.
Other Tracking Technologies
- The ClaimSecure Websites use Google Analytics, a Google Inc. (“Google”) provided web analysis service. To learn more about how Google Analytics collects and processes data, please visit Google’s website "How Google uses data when you use our partners' sites or apps" located at www.google.com/policies/privacy/partners/
- We also use HTML5 (or any similar technology) to collect and store content information and preferences. Our third-party partners, who provide certain features on this ClaimSecure Websites or who display advertising, use HTML5 (or any similar technology) to collect and store information. Various browsers may offer their own management tools for removing HTML5 (or any similar technology).
These methodologies are used for the following purposes:
- To register or sign in to the ClaimSecure and ValueHealth Programs or ClaimSecure Websites
- To personalize your user service or provide you with customized site-content based on your preferences
- To analyze trends
- To provide you with customer and troubleshooting support
- To provide you with marketing notices, newsletter, or communications via email, fax, mail, mobile badge notifications, or text message
We may receive reports based on the use of tracking technologies on an individual and aggregated basis.
How We Respond to “Do Not Track” Signals
Some web browsers have a “Do Not Track” feature. This feature allows you to tell websites you visit that you do not want to have your online activity tracked over time and across websites. These features are not yet uniform across browsers. The ClaimSecure Websites are not currently set up to respond to those signals.
Recording of Telephone Calls
How We Use the Personal Information Collected
Generally, personal information that is provided to ClaimSecure is used to determine eligibility under various benefit plans; to adjudicate and process claims; to administer health benefit plans; and to meet regulatory or contractual requirements. Personal information also includes records and data relating to the claims experience and history of benefit plan members.
In addition, we may use the personal information we collect for purposes such as:
- To register your profile in the ClaimSecure and ValueHealth Programs
- To personalize your user service or provide you with customized site-content based on your preferences
- To provide you with customer and troubleshooting support
- To provide you with marketing notices, newsletters, or communications via email, fax, mail, mobile badge notifications, or text message according to your preference
- To communicate products and services
- To provide loyalty programs, promotions and other non-pharmacy related activities
- To manage the ClaimSecure and ValueHealth Programs
- ClaimSecure will process health benefit claims that are submitted by benefit plan members, or by healthcare providers on behalf of benefit plan members and eligible dependents.
- By utilizing the ClaimSecure/ValueHealth pay-direct card to authorize an electronic claim submission by a healthcare provider; by contacting ClaimSecure to obtain information regarding a benefit plan or a benefit plan claim; by accessing the ClaimSecure Websites; or by otherwise submitting a benefit claim to ClaimSecure, the claimant and benefit plan member authorize ClaimSecure, healthcare professionals (including but not limited to, pharmacists, dentists, physicians), insurance companies, administrators of government benefits or other benefit programs and other service providers working with ClaimSecure to exchange, utilize, and retain any necessary information regarding the claim, the claimant, the health benefit plan, and the benefit plan member for purposes of administering the health benefit plan or providing services that they have been contracted to provide.
- Conduct audits of claims submitted for purposes including, but not limited to, preventing and detecting fraud. By accessing the ClaimSecure Websites, Apps, or by otherwise submitting a benefit claim to ClaimSecure, the claimant and benefit plan member authorize ClaimSecure, and persons acting for ClaimSecure, to disclose this claim, or any personal information contained in this claim, to the benefit plan sponsor/employer for the purposes of reporting fraud suspicious claims. As well, ClaimSecure, or persons acting on its behalf, may be required or permitted by law to disclose this claim, and the information contained in this claim, to others without knowledge or the consent of the individual to whom the information relates.
- If you participate in surveys, we will request certain personal information from you. Participation in these surveys is completely voluntary and you have a choice whether to disclose this information. We may use a third-party service provider to conduct these surveys. We will not share the personal information you provide through a survey with other third parties unless we give you prior notice and choice.
We may also use the information collected for the following purpose:
Where appropriate or legally required, we will describe how your information we collect through the ClaimSecure Websites will be used, and will provide choices about whether to allow us to engage in that use. To exercise your choice, you may contact us to correct, update, amend, or request deletion of your personal information through the address listed in the Contact Information section below.
Where permitted in our legitimate interest, or with your prior consent and in accordance with the Canadian Anti-Spam legislation (“CASL”), we will use your name and email address to send our newsletter to you. You may choose to stop receiving our newsletter or marketing emails by updating your preferences directly in your account or by following the unsubscribe instructions included in these emails or contacting us using the contact information listed below in this Privacy Notice.
You can contact us directly any time at the address listed below under “Privacy Office” regarding the information you know or believe the ClaimSecure and ValueHealth Program holds about you. Here are some rights that you may have according to where you are located:
- Subject to applicable law, you have the right to receive information about, and review in person, or obtain copies of, the personal information we maintain about you. We may charge you a reasonable fee as allowed by law to obtain this information.
Amendment or Deletion
- Subject to applicable law, you have the right to request that we amend or delete your personal information.
- Subject to applicable law, you have the right to request and receive a list of certain disclosures made of your personal information. If you request this list more than once in a 12-month period, we may charge you a reasonable fee as allowed by law to respond to any additional request.
Use/Disclosure Restriction or Objection
- o Subject to applicable law, you have the right to request we restrict our use or disclosure of your personal information for certain purposes. You also have the right to object to the processing of your personal information. We may not be required to agree to a requested restriction or objection. We will agree to restrict use, or disclosure of, your personal information provided the law allows it and we determine the restriction does not impact our ability to operate our business, provide diagnostic services, and comply with the law. Subject to applicable law, even when we agree to a restriction request, we may still disclose your personal information in a medical emergency and use or disclose your personal information for public health, safety and other similar public benefit purposes permitted or required by law.
- Subject to applicable law, you may withdraw your consent to our processing of your personal information. Note: withdrawal does not invalidate the consent-based processing that occurred prior to withdrawal.
Automated Decision Making
- Subject to applicable law, if at any time the ClaimSecure Websites use automated decision making to process personal information, you have the right to object to the use of your personal information.
- Subject to applicable law, you have the right to receive your personal information in a structured, commonly used, and machine-readable format.
These rights may be limited in some circumstances by local law requirements.
The ClaimSecure and ValueHealth Programs shall provide you with a response to any such request(s) without undue delay and in any event within 30 days of receipt of the request. That period may be extended by 30 days where necessary, taking into account the complexity and number of request(s). ClaimSecure shall inform you of any such extension within 30 days of receipt of the request, together with the reason(s) for the delay. If you make the request by electronic-form means, the information shall be provided by electronic means where possible, unless otherwise requested by you in written documentation.
You can also exercise the rights listed above at any time by going to the contact information at the bottom of this notice.
If your request or concern is not satisfactorily resolved by us, you may approach your local data protection or privacy regulator.
We will retain your personal information to meet our contractual obligations to you and for as long as your account is active, is reasonably useful for commercial purposes, or as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements. We may also retain aggregate information beyond this time for research purposes and to help us develop and improve our services. You cannot be identified from aggregate information retained or used for these purposes.
The ClaimSecure Websites are not intended for any user under the age of 18 and we do not knowingly collect personal information from children under the age of 18, unless such information is submitted by the broker, the plan administrator, the plan sponsor, or the child’s legal guardian. We request children under the age of 18 not submit any personal information through the ClaimSecure Websites.
How We Protect Your Information
The ClaimSecure and ValueHealth Programs have implemented programs to address the privacy and security requirements of protecting health information.
The ClaimSecure and ValueHealth Programs have also established appropriate physical, technical, and administrative safeguards to protect the personal information we collect from or about our users. We restrict access to personal information to ClaimSecure and its affiliates and their respective employees, contractors, and agents who need to know the information to process it for us, and who are subject to confidentiality obligations.
Any sensitive personal information (e.g., credit card number) will be transmitted in an encrypted form using SSL encryption. Notwithstanding our security safeguards, it is impossible to guarantee 100% security in all circumstances. If you have any questions about security or have reason to believe your interaction with us is no longer secure (for example, you feel the security of any account you might have with us has been compromised), you must immediately notify us of the problem by contacting ClaimSecure at 905-501-7898 or by sending an email to privacyofficer@ClaimSecure.com.
Cross-Border Transfer of Personal Information
ClaimSecure does not transfer personal health information outside of Canada. When you use the ClaimSecure Websites, your personal information (not including any personal health information) may be transferred to another country where we or our service providers (such as Apple wallet or Google Analytics) operate, including the United States. These countries may have different data protection standards and privacy laws from your country of residence, but we will transfer and protect your personal information lawfully and in accordance to this Privacy Notice. We will have proper contracts or legal mechanisms in place (such as data protection agreements, Standard Contractual Clauses, EU-U.S. Privacy Shield, etc.) prior to transferring personal information to another country.
Changes to this Privacy Notice
We may periodically update this Privacy Notice to describe new features, products, or services we offer and how it may affect our use of personal information about you and your controls. Since we may change this Privacy Notice, we recommend you check the current version available from time to time. If we make changes to this notice, we will update the “Effective Date” at the beginning of this notice.
Privacy Office Contact Information
If you have questions or concerns about this Privacy Notice, our information handling practices, or any other aspect of privacy and security of your personal information, please contact us at: privacy@ClaimSecure.com
You may also call us at 1-888-513-4464
Or write to us at:
1 City Centre Drive, Suite 620
For more information on your privacy rights, you may also contact the Federal Privacy Commissioner at:Office of the Privacy Commissioner of Canada
112 Kent Street
Place de Ville
Tower B, 3rd Floor
Or your provincial office of the Information and Privacy Commissioner for more information.
© 2019 CLAIMSECURE INC. ALL RIGHTS RESERVED.